Public Safety Records Clerk

Support Staff
Hennepin County - Minneapolis, Minnesota

Jul 12, 2022

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Application Deadline:
Sep 12, 2022

Salary Information

Entry Level:
$$42,640.00 annual
Top Pay:
$$60,009.18 annual

Job Description

++OPENING DATE:++ 07/11/22

++CLOSING DATE:++ Continuous

++JOB TYPE:++ Full-time

++LOCATION:++ Downtown Minneapolis, Minnesota

++DEPARTMENT:++ Sheriff's Office

++THE POSITION++

Make a positive impact during a difficult transition for individuals entering our Public Safety Facility. Join us as a Public Safety Records Clerk where your main responsibilities will be completing interviews, taking booking photos, and performing system inquiries. Our Public Safety Facility's Central Records Unit operates 24 hours per day, seven days per week, and the work is fast paced. This job is a match for you if you have a good attitude, strong customer service skills, and work well under pressure in varying environments.

The starting salary range for this position is $20.50/hour - $27.45/hour.

*_Location and hours: *_This position is located at the Public Safety Facility in downtown Minneapolis at 401 South 4th Avenue, Minneapolis, MN 55415.

Central Records is located in a secured facility that operates 24 hours per day, seven days per week. Shifts may start at 6:30 a.m., 2:30 p.m., or 10:30 p.m., and include weekends and holidays. Shift and weekend differential is paid for qualifying hours. You must be able to work all shifts and days of the week; candidates indicating limited availability will not be considered.

About the position type: This is a full-time, benefit earning position. This position is internally classified as a Public Safety Records Clerk. Click ++here++ to view the job classification specification.

Effective September 1, 2021, all new job offers are conditional based on the candidate being fully vaccinated for COVID-19. “Fully vaccinated” means 14 days after receiving the second dose in a two-dose vaccination series approved by the U.S. Food and Drug Administration (FDA) on a full or emergency-use basis, or 14 days after receiving a single-dose vaccine approved by the FDA on a full or emergency-use basis. After a conditional job offer is made, the candidate must show proof of full vaccination prior to their start date. A COVID-19 vaccination card from the Center for Disease Control and Prevention (CDC), a vaccination record from your doctor’s office or a personal digital vaccination record constitutes sufficient “proof.” The candidate must also attest they are vaccinated by completing a form on the first day of employment. Reasonable accommodations to this vaccination requirement will be considered upon request by a candidate for medical or religious reasons as required by applicable law.

In this position, you will:

  • Initiate and maintain master booking records and warrant files.
  • Complete inmate interview, booking photo, fingerprint identification, and other system queries.
  • Process warrants for initial entry, verification, accept bail/bond, set court dates, and document actions.
  • Utilize Minnesota Justice Information Services (MNJIS) and National Crime Information Center (NCIC) to perform computer inquiries.
  • Provide fingerprinting services to the public.
  • Respond to requests for information from the public and other criminal justice agencies in accordance with Minnesota Data Practices requirements.

Need to have:

  • One of the following:
    • Two years or more of office clerical experience. Education may be substituted for experience on a month for month (3 semester credits = 1 month) basis.
    • 18 months or more of office clerical experience and completion of the ++Office Specialist Pathway Training ++program.
    • Note: Education may be substituted for experience on a month for month (3 semester credits = 1 month) basis.
  • State of Minnesota Criminal Justice Information Systems (CJIS) certification, or ability and willingness to obtain within 12 months of employment (once obtained, certification will need to be maintained throughout the duration of employment).
  • Availability to work various shifts including day, evening, night, weekend, holiday, and overtime hours.

Nice to have:

  • Experience:
    • Providing face-to-face or telephone customer service to diverse clients.
    • Performing data entry from paper documents and forms into a computer system.
    • Using Microsoft Office Suite (Word, Excel, and Access), Internet Explorer, Outlook, and/or comparable programs.
    • Handling multiple complex and simultaneous tasks while recognizing priorities and meeting deadlines.
  • Ability to:
    • Respect and maintain the confidentiality of records and private data.
    • Handle requests and/or complaints from inmates and the public in a confidential manner.
    • Establish and maintain rapport with staff and the public.
    • Work as part of a team.
    • Work effectively with an increasingly diverse population.

About the department: The Hennepin County Sheriff's Office serves the county's 1.2 million residents. State law mandates most of the sheriff's office duties, including managing the county jail, providing security to the district court, and patrolling the waterways in the county.

The Sheriff's Office also runs specialized initiatives like Criminal Information Sharing and Analysis (CISA), Violent Offender Task Force (VOTF), Crime Scene Investigation, Criminal Investigation, Community Outreach and Employee Wellness. The mission of the Hennepin County Sheriff's Office is: Serving and protecting all in our community by furthering equal justice, safety and wellness.

About Hennepin County: Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at ++www.hennepin.us/employees++.

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting will be used to fill current and future vacancies.

Applicants must have no felony convictions and must successfully complete an extensive background investigation that includes criminal, employment, and financial checks during the six month probationary period. Invitations to interview will be based on an assessment of education and experience.

Job Requirements

  • Age: N/A
  • Education: N/A
  • Experience: N/A

Contact Information

Aaron Taylor

Hennepin County
300 S 6th St
Minneapolis, Minnesota 55487
phone: 612.348.7855

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