Sheriff's Custody Records Coordinator

Other correctional personnel
Hennepin County - Minneapolis, Minnesota

Feb 16, 2022

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Application Deadline:
Aug 14, 2022

Salary Information

Entry Level:
$$42,611.91 annual
Top Pay:
$$63,303.77 annual

Job Description

++OPENING DATE:++ 02/14/22

++CLOSING DATE:++ Continuous

++JOB TYPE:++ Full-time

++LOCATION:++ Downtown Minneapolis, Minnesota

++DEPARTMENT:++ Sheriff's Office

++THE POSITION++

The Hennepin County Sheriff's Office is seeking a Custody Records Coordinator (CRC). As a CRC you will prepare and process criminal justice documents in the Hennepin County Sheriff's Office Central Records Unit. The Central Records Unit is located in a secured facility that operates 24 hours per day, seven days per week.

Location and hours:This position is located in downtown Minneapolis at the Hennepin County Public Safety Facility, 401 South 4th Avenue, Minneapolis, MN 55415 in downtown Minneapolis. Shifts may start at 6:30 a.m., 2:30 p.m., or 10:30 p.m. and include weekends and holidays. Shift and weekend differential are paid for qualifying hours. You must be able to work all shifts and days of the week; candidates indicating limited availability will not be considered for this position.

About the position type: This is a full-time, benefit earning position. Effective September 1, 2021, all new job offers are conditional based on the candidate being fully vaccinated for COVID-19. “Fully vaccinated” means 14 days after receiving the second dose in a two-dose vaccination series approved by the U.S. Food and Drug Administration (FDA) on a full or emergency-use basis, or 14 days after receiving a single-dose vaccine approved by the FDA on a full or emergency-use basis. After a conditional job offer is made, the candidate must show proof of full vaccination prior to their start date. A COVID-19 vaccination card from the Center for Disease Control and Prevention (CDC), a vaccination record from your doctor’s office or a personal digital vaccination record constitutes sufficient “proof.” The candidate must also attest they are vaccinated by completing a form on the first day of employment. Reasonable accommodations to this vaccination requirement will be considered upon request by a candidate for medical or religious reasons as required by applicable law.     In this position, you will:

  • Prepare and process criminal justice documents, respond to court orders by interpreting orders and initiating appropriate actions, and compose reports utilizing word processing, spreadsheet, and database software applications.
  • Initiate actions in compliance with court case disposition and inmate release/transfer process.
  • Accept cash bails and bonds for Hennepin County and other jurisdictions.
  • Initiate, coordinate, and facilitate weekend judicial review sessions for judge, pre-trial, city and county attorney's offices, Minneapolis Police Department, and the Sheriff's Office.
  • Work with law enforcement agencies, crime victims, the judiciary, and the general public.
  • Review warrant and custody documents for accuracy and legal compliance prior to the acceptance of inmates into the Public Safety Facility.
  • Schedule in-custody inmates for Hennepin County District Court appearances.

Need to have:

  • Two years of general clerical experience and one of the following:
    • One year or more of records experience with a public criminal justice agency
    • One year or more of records experience with a district court
    • One year or more of experience as a Hennepin County Public Safety Records Clerk
    • Four years or more of experience as a Hennepin County Detention Deputy working in Court Staging, the Release Unit or Transfer Release
  • Ability to obtain State of Minnesota Criminal Justice Information Systems (CJIS) certification.
  • The ability to follow the Hennepin County ++Sheriff's Office Appearance Policy++.

Nice to have:

  • Knowledge of computer word processing and spreadsheet software (e.g. Microsoft Word and Excel), and Sheriff's Office and Hennepin County specialized computer systems.
  • Experience:
    • Applying various laws, rules, and procedures pertaining to the criminal justice system.
    • With inmate intake processing including booking, identification, inmate interviews, and other system queries.
    • Handling complaints and protected information in a tactful and confidential manner.
    • With Hennepin County criminal justice database, Criminal Justice Information System (CJIS), National Crime Information Center (NCIC), Sheriff's Office policy and procedure, and Automated Fingerprint Identification System (AFIS).
  • Ability to:
    • Maintain strict confidentiality in compliance with policies and procedures for sharing information with both staff and the public.
    • Train, coach, and mentor employees and build solid team morale.
    • Deal effectively with people who have limited English skills.
    • Relay negative information with tact and in a non-threatening manner.
    • Handle multiple complex and simultaneous tasks by setting priorities to meet deadlines.

About the department:  The Hennepin County Sheriff's Office serves the county's 1.2 million residents. State law mandates most of the sheriff's office duties, including managing the county jail, providing security to the district court, and patrolling the waterways in the county.

The Sheriff's Office also runs specialized initiatives like Criminal Information Sharing and Analysis (CISA), Violent Offender Task Force (VOTF), Crime Scene Investigation, Criminal Investigation, Community Outreach and Employee Wellness.  The mission of the Hennepin County Sheriff's Office is: Serving and protecting all in our community by furthering equal justice, safety and wellness.

About Hennepin County: Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at ++www.hennepin.us/employees++.

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may will be used to fill current and future full-time, benefit-earning vacancies.

This position is internally classified as a Sheriff's Records Coordinator. Click ++here++ to view the job classification specification.

Invitations to interview will be based on an assessment of education and experience. Final candidates may be required to complete a drug test and/or background check.

Job Requirements

  • Age: No Age Requirement
  • Education: See Additional Requirements
  • Experience: See Additional Requirements

Need to have:

Two years of general clerical experience and one of the following:

One year or more of records experience with a public criminal justice agency

One year or more of records experience with a district court

One year or more of experience as a Hennepin County Public Safety Records Clerk

Four years or more of experience as a Hennepin County Detention Deputy working in Court Staging, the Release Unit or Transfer Release

Ability to obtain State of Minnesota Criminal Justice Information Systems (CJIS) certification.

The ability to follow the Hennepin County Sheriff's Office Appearance Policy.

Nice to have:

Knowledge of computer word processing and spreadsheet software (e.g. Microsoft Word and Excel), and Sheriff's Office and Hennepin County specialized computer systems.

Experience:

Applying various laws, rules, and procedures pertaining to the criminal justice system.

With inmate intake processing including booking, identification, inmate interviews, and other system queries.

Handling complaints and protected information in a tactful and confidential manner.

With Hennepin County criminal justice database, Criminal Justice Information System (CJIS), National Crime Information Center (NCIC), Sheriff's Office policy and procedure, and Automated Fingerprint Identification System (AFIS).

Ability to:

Maintain strict confidentiality in compliance with policies and procedures for sharing information with both staff and the public.

Train, coach, and mentor employees and build solid team morale.

Deal effectively with people who have limited English skills.

Relay negative information with tact and in a non-threatening manner.

Handle multiple complex and simultaneous tasks by setting priorities to meet deadlines.

Contact Information

Department of Human Resources Service Center

Hennepin County
300 S 6th St
Minneapolis, Minnesota 55487
phone: 612-348-7855

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